MTSI

Administrative Professional Support, Journeyman

Job Locations US-OH-Beavercreek
ID
2020-4596
Category
Administrative/Clerical
Type
Regular Full-Time
Clearance Required
Top Secret

Overview

MTSI_Benefits_Image_2021 C

 

MTSI is a 100% employee owned by more than 1,300 engineers, analysts, and professionals dedicated to providing high caliber services to aerospace and defense and intelligence customers across the US. We are always looking for the best to join us as we grow.

 

Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. Eligible new co-workers start at a rate of 20 days PTO/year, 10 holidays/year, 6% 401k match with immediate vesting, semi-annual bonuses, and eligibility to participate in our company funded Employee Stock Ownership Plan (ESOP). We offer other employee focused benefits, including up to $10k in annual tuition reimbursement and an optional zero dollar deductible BCBS health insurance plan.


For additional company information, please visit: http://www.mtsi-va.com/ 

Responsibilities

  • Track Integrated Product Team (IPT) manning and prepare organizational charts. 
  • Data entry functions including integrating information into required reports. 
  • Generate and maintain training requirements, files, forms and established file plans (paper and electronic).
  • Process mail (receive, sign for, and distribute mail, both classified and unclassified, and access, store, and handle classified material as required).
  • Prepare correspondence per standard Government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering.  
  • Assist with writing end of week reports, monthly activity reports, bi-monthly reports.
  • Assist in preparation of award write-ups, award submission packages or a variety of different required formats.
  • Support in the planning, preparation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested.
  • Assist in establishment, implementation and maintenance of Operating Instructions (OIs).  This includes the creation and maintenance of Self Inspection checklists.
  • Assist in verifying checklists against current administrative and organizational processes, and assist in maintenance of a tracking system for identification and correction of deficiencies.
  • Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission.
  • Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings.
  • Act as the single point in the division or branch to receive, coordinate, disseminate, track progress, and close all taskers coming to the division or branch Workflow Inbox. 
  • Convey reminder/follow-up emails to Offices of Primary Responsibility (OPRs), making sure they meet the tasking.  The contractor is responsible for making sure taskings are completed, as per original tasker. 
  • Archive the workflow tasker and all supporting documentation in Sharepoint.
  • Lead the administrative operation of these events to include compiling attendee lists, sending out invitations, procuring appropriate venues, leading the logistics for delivery of posters and presentations (unclassified/classified), arranging transportation (if applicable), and leading attendee check-in.
  • Complete travel approval requests and complete Defense Travel System (DTS) orders.
  • Files management.

Qualifications

  • 5-10 years of experience directly related to the above responsibilities and at least a high school diploma, or equivalent (GED).  A bachelor's degree is preferred.  
  • Must possess an active Top Secret security clearance.  Duties will require unescorted entry and work within classified SAP and SCI facilities.
  • Must have 36 months or more of experience in a SAP environment within the last 5 years
  • Please Note: U.S. Citizenship is required for this position, due to contract requirements. 

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